How Employees cheat

They present three quotes for materials or services your company requires, one from the company of their cronies, e.g. Nicholas Chia  Co or Basil Lo  Co, and two from the rivals. The two from the rivals are always the false quotes, which are always with a higher rate. So who will win the bid or tender ?

The next area to watch is the clocking in and clocking out of your company workers. At times they don't even have to come to site to scan their cards. Their friends can do it for them. One safety officer was scanning cards of workers who did not turn up to work on site. Those workers were working at another site belonging to other employer. Some smart companies ask the workers to scan their fingers. But after scanning the fingers, they can still sneak out to work for other employers. In the evening they return to scan the finger for the day. So on their time sheet, the man hours worked is perfect.

At another rig, there was an access point and an exit point.  Both at opposite end of the rig. The subcontractors were charging more than the number of workers they brought in every day.  The rig had many levels and it was difficult to audit the number of workers present every day. When an honest rig manager came in, he put two extra guards to stand at the access and exit points. So each worker was allowed to leave only one brass when he went onboard,  and also to remove only one brass when he knocked off.

Components leaving worksite or workshop must be consigned accordingly, and the number shipped out must tally with the quantity stated on the consignment notes. Tell your guards to count those parts to be taken out. If your guards are not able to identify the components, find people who are able to identify all those components. You cannot save money on this area. It is common for people to steal components from the company they work for and sell to the rivals at a lower price.

Materials received must also tally with figure stated on the invoice. Handover of goods must not be done in a hurry. It is most common for suppliers to appear fifteen minutes in your workshop or yard with plenty items  for you to check before signing on the receipt. If you check every item, it will definitely take you one hour or more. Ask him to leave with those goods and come back the following day so that you don't have to take a risk. Money can be earned but reputation once spoiled, is gone for good.

This container is (7X3.5X3.5) meters, constructed of 1/8 inch thick steel plate. It was constructed in Malaysia and sold to a Singapore company for over S$300000.00, the accessories were charged separately. That price was more than 20 times the market price. Is your manager involved with purchases like this?Don't you want to have a third party auditing for you? It will be cheaper in the long run.